Profit and Loss - Yearly Comparison

The Profit and Loss - Yearly Comparison workbook compares profit and loss results for the selected period to the same period last year, in both Month to Date and Year to Date. It helps you see whether current performance is ahead or behind last year and where the biggest changes are across Revenue, Cost of Sales, and Expenses.

Selection page

When you open the workbook, the Selection Page appears. It lets you choose what you want to see before the profit and load report loads. The Run As Date and Reporting Book fields are required (shown in grey) and must be completed before you can confirm. All other filters are optional and help you narrow the results.

• Run As Date – (mandatory) the "as of" date used for the selected period.
• Reporting Book – (mandatory) the primary reporting book used for actual amounts.
• Adjustment Book
• Location – (required for multi-currency) select a single location to avoid mixing currencies.
• Department
• Project
• Customer
• Product Line
• Class

Yearly Comparison

The report is split into two blocks: Month to Date and Year to Date. Each block compares current-year actuals to last-year actuals for the same timeframe.

• TY (This year): actual financial performance (Ledger Posting) of each P&L account for the current period (MTD and YTD).
• LY (Last year): actual financial performance (Ledger Posting) of each P&L account for last year's same period (same month-to-date and year-to-date cutoffs).
• Var $: dollar change between TY and LY (TY - LY). Positive means an increase; negative means a decrease.
• Var %: percentage change between TY and LY, calculated as (TY - LY) / LY * 100. If LY is 0, the percentage may display as 0% or blank.

Parameters and mapping

Parameters

The workbook shows the key dates and settings it used to generate the Profit and Loss (as-of date, comparison periods, books, and any filters). Review these values to make sure they match your selection. If something looks incorrect, return to the Selection Page, adjust your choices, and open the workbook again. Only the blue cells can be edited and all other values come from the selection page.

Report Setting	Description
Reporting Book	The main book used to calculate profit and loss amounts. Set on the selection page.
Adjustment Book	Optional adjustment book. Set on the selection page.
Combine Reporting and Adjustment	When enabled, the workbook combines the Reporting Book and Adjustment Book results into a single set of profit and loss amounts.
Statistical Accounts	Controls whether statistical (non-financial) accounts are included. These accounts don't represent GL transactions and often store quantities or other operational values used for reporting. Options: Exclude (default), Include, Only.

For each dimension filter (Location, Department, Project, etc.), you can choose whether to include sub-dimensions. Turn this on when you want the selection to include all child values under the dimension you chose (for example, a parent department and all of its sub-departments). If a dimension doesn't show a sub-dimension toggle, it means there is no hierarchy available for that dimension in Sage Intacct.

Mapping

The Profit and Loss is organized into sections: Revenue, Cost of Sales, Expenses, Income, etc. Each section is linked to a Sage Intacct Account Group, which determines which accounts appear in that section and how totals are calculated. You typically update this mapping only if your Intacct Account Groups are different from the default setup. That might happen if you use different group IDs, renamed your financial statement groups, or notice accounts showing up in the wrong place.

Report Section	Account Group
Revenue	178
Other Revenue	183
Cost of Sales	59
Operating Expenses	114
Depreciation Expenses	161
Interest Income	106
Interest Expenses	145
Other Expenses	234
Income Tax	112